Make the Most of Your Time: Eliminate Manual Processes with a TMS

Author: Lindsay Conway

No one likes spending their valuable time working on menial tasks. Why should you when there’s transportation management software that can take care of it for you in a matter of minutes? Here are some examples of manual processes that can be automated using transportation management software (TMS).

Order entry

Manual Process: Even if you already have a TMS, you might still be doing more work than necessary if your software doesn’t have integration capabilities for order entry. You might be stuck typing each order into your enterprise resource planning system (ERP), as well as the TMS.

TMS Solution: If you’re currently using an ERP, we can interface with your system, allowing order information to be automatically transferred. This prevents the need for dual entry.

Rate Shopping

Manual Process: Shopping for shipping rates might be a little tedious if you have to look through each of your carrier’s rates on a lane, and that’s if they offer contracted rates. If not, emails and phone calls to each available carrier might be necessary for even just a single lane.

TMS Solution: Quickly compare contracted rates or submit instant spot quote requests to multiple carriers at once through our TMS.  The carrier quotes are automatically filtered into the system by lowest cost carrier for easy comparison instead of piling up your inbox. 

Freight Tendering

Manual Process: Calling or emailing a carrier to see if they can accept your load can get quite time consuming, especially if you’ve got hundreds of loads to cover. In the midst of your work day, it’s easy to forget which carriers you’ve talked to already, or those you’ve missed. This can translate to a long list of uncovered loads at the end of the day.

TMS Solution: Say goodbye to the dozens of phone calls and emails previously used to secure carriers on your loads. With a few clicks in our TMS, you can send a load tender to your preferred carrier, allowing them to accept electronically.  If they reject the tender or don’t respond in a timely manner, the load   automatically goes to the next carrier on your list based on cost, performance, or other parameters defined by your company.

Shipment Tracking

Manual Process: Many times you won’t know a shipment is late until your customer is calling you to complain, if you’re not using a TMS. If you are tracking your shipments, you are usually emailing or making several phone calls to find out where your freight is, which can get crazy.

TMS Solution: Spend less time tracking your loads and more time filling your orders. With our TMS, carriers will have the ability to provide their own status updates on each of your loads either manually or automatically through EDI, allowing you to manage by exception. 

Reporting

Manual Process: Financial reports can be a pain to produce manually since it requires merging multiple spreadsheets together or pulling information from several different sources. This is often done in Excel, which has no way of validating of the reports are accurate. Also, it’s almost impossible to track carrier performance, since it’s hard to see if loads were delivered on time and who shipped which load, all on one spreadsheet.   

TMS Solution: Forget spending precious time compiling reports from multiple spreadsheets. Our TMS will give you the ability to generate all of your transportation reports on demand. From gauging your monthly freight spend to rating your carriers’ performance, if you need it, you can easily access it. Need it on a regular basis? With our TMS, you can schedule reports to be run on a daily, weekly, or monthly basis and even have it automatically emailed to recipients on a distribution list.

With the ability to eliminate multiple manual processes, it’s easy to see why a TMS allows you to focus on your time and attention on more important things, like widening your profit margin.

For more information, or to request a TMS consultation, click here

Categories: Technology
Tags: transportation management software

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